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Written Statement

A written statement is a legally binding agreement between employer and employee, which is formed when an employee agrees to work for an employer in return for pay. Employers are legally required to put some of the main particulars of employment in writing. It is not itself a contract of employment but is evidence of the contract of employment.

Employers are required to give the written statement to employees within two months of starting work, ideally on their first day. Employers can issue the written statement in instalments, but certain key information must be included this is known as the "principle" statement the following information must be included in a single document:

  • Name of employer and employee
  • Date employment and continuous employment started
  • Job location
  • Pay and whether it's weekly, monthly etc
  • Working hours
  • Holiday entitlement
  • Job description / job title
  • Details of any collective agreement that directly affect the employee's conditions of employment.

For details on the following information employers may provide other documents such and staff handbooks, or staff intranet sites:

  • Sick leave and pay entitlement
  • Pensions and pension schemes
  • Disciplinary and grievance procedures
  • Appeals procedure under the disciplinary and grievance procedures.
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